How to Get Started with AI Tools at Work?

These days, it’s hard to find anyone in the office who hasn’t tried ChatGPT or Gemini. AI is no longer just a buzzword — it’s become a real part of our daily workflows.

Companies are using AI to cut labor costs, and employees are using it to streamline personal tasks. In this new landscape, what kind of professionals will stand out?

Those who can clearly distinguish what should be done by humans and what can be delegated to AI will have the upper hand. This skill is becoming more important than ever.

Using AI tools is one of the smartest ways to save time and resources. As the world continues to move toward higher efficiency and productivity, letting humans focus on creativity and growth while AI handles repetitive work is the winning formula.

But here’s the catch:  

A lot of people still don’t know how to use AI effectively.  

So I’ve put together a practical guide based on real experience — showing how I use ChatGPT alongside other tools to boost collaboration and get things done :)

1. Google Drive  
Best for organizing and analyzing large documents

If you need ChatGPT to analyze documents, Google Drive is a lifesaver.

Sure, you can upload files directly into the chat — but there’s a limit (usually around 10 files). If you have more than that, just upload them to a Drive folder and share the link with ChatGPT. Easy, clean, and keeps your workflow smooth.

Bonus tip: If you combine it with Google Colab, you can automate repetitive tasks — and your productivity will skyrocket. I personally use this combo a lot when organizing and summarizing documents. (Highly recommended!)

2. Notepad (.txt)  
The simplest fix for Korean text corruption

Ever saved something from ChatGPT as a Word doc or PDF, only to open it and find the Korean text garbled? You’re not alone — I’ve had that happen too many times.

Here’s why:  

ChatGPT’s system fonts are optimized for English, so it often can’t render Korean characters properly.

The fix? Save your content as a .txt file.  

Text files almost never break Korean encoding. I usually take the output as a .txt file and then copy or edit it manually.

Just ask ChatGPT:  

“Convert this to a .txt file and give me a download link.”

3. Copyable Text Blocks  
Fastest way to transfer to Word or none-English Word Processor

If you tell ChatGPT:  

“Prepare this text via text block”  

it will format the output in a black box — nice and clean.

Then say:  

“I want to copy-paste the texts in the text block to another document file”  

and a little button will appear on the top-right of the box. One click, and you’ve got the whole thing ready to paste into Word, Hangul, or wherever you need it.

Just keep in mind:  

Fonts, headings, and formatting are all basic by default. You’ll need to clean it up a bit by hand. But for quick drafts or idea sketches, this is the fastest method I’ve found.

I use this for interview translations, blog post outlines, and more.

4. Notion  
Best tool to use with ChatGPT

Because Notion is block-based, it preserves ChatGPT’s formatting almost perfectly. Tables, diagrams, and text copy over cleanly — with little to no distortion.

I often paste GPT-generated charts or summaries directly into Notion and use them as meeting notes or ideation boards. Word files tend to mess up the layout, but Notion keeps it neat.

For managing ideas, schedules, and content planning, the Notion + ChatGPT combo is a game-changer.  

Plus, the mobile app works great — perfect for checking your notes on the go.

ChatGPT is powerful on its own — but it becomes even more effective when paired with the right tools like Google Drive or Notion.

Everyone’s workflow is different. Start with the tools that fit your style, and build your system step by step.  

That’s how you scale your productivity — one smart choice at a time :)